Letter to DDG (P) - Cadre re-structuring of Gr. ‘C’ cadre in SBCO.
CHQ/AISBCEU/2014/01
Dt. 01.01.2014.
To,
Sri V.P.Singh
DDG (P) [Chairman, Cadre Restructuring
Committee]
Department of Posts,
Dak Bhavan,
New Delhi 110 001.
Sub: Cadre re-structuring of Gr. ‘C’ cadre in SBCO.
Ref: DDG (p)’s proposed meeting with Postal Joint Council of Action
on 08.01.2014
Sir,
This is regarding the proposal in connection with SBCO cadre views and demands
to consider the same in the Cadre Re-structuring committee for Gr. ‘C’ staff in
Post Offices. The All India Savings Bank Control Employees Union is the largest
non-federated union in SBCO cadre under Department of Posts secured 69%
membership. As there is no representative to this union in the Postal JCA,
our Union suggests the following to express our demands and views regarding
restructure of SBCO cadre. This may kindly be taken into consideration in the
Cadre Restructuring committee.
I.
The
present set of SBCO function is a failure one, since the officials of SBCO
could not discharge their auditing work properly due to the direct intervention
of Divisional Heads and Postmasters by threatening the SBCO staff not to raise
the objections.
II.
The main reason for the above problems that they are working under the
control of Postmasters and Divisional Heads instead of separate control
either under the control of Director, Postal Accounts or Chief Accounts
Officer.
III.
The
agreement work in SBCO cadre is a failure one in the past ten years in all
Circles due to shortage of staff, increased work load and non submission of
daily returns to SBCO in time.
IV.
The
agreement process is very difficulty due to handling three databases in three
different server one for Head Office , another one for Sub office and third one
for SBCO which is taking more time in reconciling the discrepancies.
V.
The
maintenance of statistical information and voucher checking only is in progress
in all Circles.
Necessity to restructure the SBCO cadre:
a.
After decentralization, nowadays
there are so many frauds in sub offices/Branch Offices due to failure of
periodical inspection and in sufficient vigilance.
b.
Due to none monitoring of sub
offices ledger bulk deposit posting, bulk deposits are not brought in to account.
c.
The depositors money are not
brought in to account, even though pass book entries are being made by the sub
office officials. These non accounting of Public money are not checked during
periodical inspection by the Divisional/Sub Divisional Heads/Inspector of Post
offices.
d.
The Core Banking Solution is
under operation in all nationalized Banks and in all the branches and there is
no ledger agreement as being done in SBCO. Instead they are doing the
Supervisory check with daily agreement Receipt/Payments balance sheet.
e.
In our Postal Department
also, the CBS is under process and it will be introduced shortly in all Head
offices.
f.
Simply saying, the vigilance
check has to be improved by making some changes in the SBCO setup with the
approval of Cadre Restructuring Committee.
Suggestions to changes in the SBCO setup
1.
In all the Regions, the SBCO
staff has to be brought under the control of Group Officer in the cadre of
CAO/Senior AO who is under the direct control of Director, Postal Accounts.
Then only, the SBCO staff could discharge their auditing work properly.
2.
The designation of SBCO
staff has to be changed as given below according to their nature of work.
Existing Designation
|
Proposed Designation
|
Postal Assistant
|
Junior
Auditor [Entry level]
Senior
Auditor – Grade-II [Grade Pay-2800]
Senior
Auditor – Grade I [Grade pay-4200]
Chief
Auditor
[Grade pay-4600]
|
Supervisor – LSG
Senior Supervisor –
HSG-II
Chief Supervisor – HSG-I
|
Section Officer – Grade
Pay -4800] [GAZ ]
[The Section officer
post has to be filled up from the seniority of Chief Auditors. In the set up,
the SBCOs may be centralized at Divisional level and after introduction of
Core Banking Solution, it may be centralized at Regional level for bigger
Circle and Circle level in smaller Circle]
|
3.
Changes in the nature of
work:
a.
Maintenance of statistical
information for all categories
b.
Maintenance of Office wise
Registers for all categories
c.
10% test checking of
vouchers for HO transactions other than RD deposits and 2% test checking of RD
deposits of each date.
d,
In the Sub offices, the following checks are to be carried out until the
introduction of CBS in all the sub offices.
i.
In r/o of SB category, 5% of
vouchers BAT have to be checked by visiting surprisingly with voucher
balance and Sub offices ledger balance at Sub Offices itself In r/o of RD
category, 2% of Deposits and 10% of closures/withdrawals have to be checked by
visiting surprisingly with voucher balance and Sub offices ledger balance at
Sub Offices itself.
ii.
In r/o of TD/MIS/SCSS
category, 10% of Deposits and 1% of interest payments have to be checked
by visiting surprisingly with voucher balance and Sub offices ledger balance at
Sub Offices itself.
OR
iii.
A One day transaction
of all categories marked by the vigilance squad has to be checked for all
categories.
iv.
After introduction of Core
banking solution in all offices, the percentage checking may be withdrawn for
which all the datas would be stored in Centralized server.
e. If the voucher checking work is ordered at
sub offices level directly, the present ledger agreement work in SBCO
branches may be withdrawn.
f.
In the present atmosphere,
the SBCO branch work must be restructured with a vigilance setup to avoid more
number of frauds.
g. In the proposed CBS, all the SBCOs are to
be centralized under Region wise under the control of Group Officer in
the cadre of CAO/Senior AO
This union therefore requests your kind
honour to consider views of this union to prevent the frauds by improving
vigilance check and also the SBCO staff could discharge their auditing work
properly under the direct control of CAO/Director. In the present atmosphere, the
Department requires some changes in the vigilance of all Head Offices/Sub
Offices.
Our Union may please be called for this
meeting for further discussions in this regard.
Thanking you, Sir.
Yours sincerely,
[R.K.Tandon, General Secretary]
[R.K.Tandon, General Secretary]
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