CHQ Bulletin -07 Published with latest News regarding SBCO:
Bulletin No. 07
Dated: 11.02.2016
To,
All CHQ Office Bearers, Circle Secretaries and Members,
Dear Comrades,
Our Union All India CWC meeting is going to be held on 05.03.2016 &
06.03.2016 at Amritsar, Punjab
Circle, All CHQ office bearers and
Circle Secretaries are requested to participate in the meeting.
CENTRAL WORKING COMMITTEE MEETING - 05.03.2016 &
06.03.2016
The CENTRAL WORKING COMMITTEE MEETING of
the union will be held at Indra Bhavan,
19, Rani Ka Bagh, Opposite Shivala,
Amritsar, Punjab Circle, PIN Code 143 001 on date 05.03.2016 [Saturday} to
06.03.2016 [Sunday]
STRIKE: In the proposed indefinite strike
from 11.04.2016 called by the all Federations, our Union will also take part
& it will be discussed in the All India CWC meeting and charter of demands
will be finalized.
Seventh Pay Commission: Good News!
PMO orders to speed up process; notification soon
New Delhi, Feb 6: This will definitely cheer up all the central
government employees who are disappointed at the moment as government is
delaying the implementation of Seventh Pay Commission. Reportedly, Prime
Minister Narendra Modi has ordered officials to speed up review process so
that it could be implemented soon. Modi has asked Committee of Secretaries to
provide maximum benefits to central staff. Cabinet Secretary P K Sinha headed
empowered committee which was appointed to overview whole process has been told
to accept pay commission's recommendations without diluting them. Hence Finance
Ministry will issue the notification of ‘Pay Commission award' in forthcoming
months". Source :http://www.oneindia.com
PAYMENT OF P.L.
BONUS TO CENTRAL GOVERNMENT EMPLOYEES AT REVISED RATE OF RS. 7000/- P.M. FOR
THE YEAR 2014-15: Amendment
to the Payment of Bonus Act — Revision of calculation of wages from Rs. 3500/-
p.m. to Rs. 7000/- p.m. w.e.f. 01/04/2014: Bonus arrears to the employees on the basis of salary
calculation at Rs. 7000/- p.m., for the year 2014-15.is pending. Awaiting order
for arrears payment.
THERE IS NO PROPOSAL FOR INTRODUCTION OF
NEW POST OFFICE BILL OR BIFURCATION OF THE POSTAL DEPARTMENT: LOK SABHA UNSTARRED QUESTION NO: 4022 -
ANSWERED BY THE MINISTER OF COMMUNICATIONS AND INFORMATION TECHNOLOGY (SHRI
RAVI SHANKAR PRASAD) ON: 23.12.2015
NEW DELHI: THE PUBLIC INVESTMENT
BOARD (PIB) LIKELY TO
APPROVE INDIA POST'S PAYMENTS BANK PROPOSAL: PIB today discussed the Rs
800-crore proposal from the India Post for setting up a payments bank and the
final approval on the same is expected in the next meeting. After the board
approval, the proposal will be moved to the Cabinet within a month. The PIB
under the Finance Ministry vets investment proposals by state-run entities. The
pilot for payments bank is set to start from January 2017 and the full-fledged
operations may start by March. The department is likely to finalize the
consultant for its payments bank by the end of this month. It had shortlisted
six consultants but only three of them submitted their bids. The consultant
will advise the India Post on setting up of payments bank. As many as 40
international financial conglomerates including World Bank and Barclays have
shown interest to partner the postal department for setting up the bank. The
Reserve Bank has granted payments bank permit to the department, which is
already into providing financial services and has 1.55 lakh branches across the
country. Source : http://economictimes.indiatimes.com/
BOOK
POST Posted under P&T Guide
Part-I Clause – 114(7)
From
P.A.MATHRE TO
GENERAL
SECRETARY, AISBCE Union, THE CIRCLE SECRETARY,
HQ: NO:
B-105, JAY DWARAKA CHS LTD, CIRCLE
NEW AYARE ROAD, DOMBIVALI [E], DT
THANE-421201 - MAHARASTHRA CIRCLE]
Copy of CHQ Lr.No: AISBCEU/SBCO LOT
Checking - Suggestions /02-2016 Dated at Mumbai the 10.02.2016 addressed to
Director, CBS Sri.Sachin Kishore, Dak Bhawan, New Delhi-110001
Sub : Suggestions
regarding SBCO - LOT checking
after CBS implementation -Reg.
Ref : 1. SB Order No.14/2015 dated
at ND-1 the
19.10.2015.
2. CHQ Lr.No: AISBCEU/Roll of
SBCO-SB order: 14-2015-Suggestions /20-2015 Dated at Mumbai the 29.10.2015
Our Union had already given some
suggestions to make some modification in the LOT checking work of the SB Order
No: 14/2015 under reference above on 29.10.2015 and also this matter was
discussed by our Union with Director, CBS to reconsider the earlier order. But,
till date no modifications have been issued. Hence, once again Our Union has
taken up this matter with administration to reconsider the procedures regarding
LOT checking. The following checks are prescribed for voucher checking in the
SV Order No: 14/2015 dated 19.10.2015.
3.
Overview of Proposed work of SBCO
|
SL
|
PRESENT
NATURE OF WORK
|
After
implementation of CBS
|
Postal
Manual of SB Control
|
|
2
|
Checking List
of Transactions [SB -60/76]
|
Will remain continued as at present. SBCO has to match account
number on LOT (to be viewed from Finacle) and account number on voucher and
if there is any difference, print out of LOT may be taken and objection
should be raised.
|
Rule – 4
|
5. Proposed duties of
SBCO PA/Supervisor
5.2 Checking of entries in LOTs
viewed from Finacle MIS server and checking the daily/ progressive totals in
the Cash Book and general check of vouchers.
5.2.2 SBCO PA
On receipt of Voucher Bundle and Consolidation,
SBCO will login to MIS server and view LOT of the concerned office from Finacle
Application and execute following checks:-
` (viii) Whether the
amount of deposit/withdrawal/Interest/Default Fee/Rebate etc. as shown in the
Pay-in-Slip and Withdrawal Form/Cheque/Account Closure Form by the post
office and the depositor agrees with that in the List of Transactions (viewed from Finacle MIS server). Date
shown on the voucher and value date shown in LOT is same and if there is a
difference in both, it is supported by proper error extract or approval of
competent authority (except in case of clearing entries). If there is any
difference, full transaction should be checked in Finacle through HTI and
objection should be raised if required. While sending copy of the objection to
Postmaster of HPO, print out of LOT/Screen Shot of HTI should be taken and
attached.
The above instructions have been issued in
connection with LOT checking. Our SBCO branch is facing the following problems
to compare the entries of account number and transactions with system from
Finacle MIS server.
- The generation of LOT PDF format is
taken long duration with the available old systems and old version of
Windows software. The SBCO staff
has to wait for a long time; sometimes they have to click the option ‘GO’
again and again, In several days and many occasion, the Finacle MIS server is not opening
and server date will be 3 to 4 days back., i.e., Main server (production)
server date is 09.2.2016, whereas MIS server date is 04.2.2016, due
to this problem, the checking of
voucher work will be delayed for more than a week, even after getting the
vouchers at SBCO/HO.
- The vouchers are not bundled in Trans
ID wise and some of the vouchers are attached in the middle and last end
of the voucher bundle. Some of the
sub offices are not at all sorting the vouchers even it is a big number.
- Since there will be a provision of
check box as provided in Sanchay post in the LOT format, it could not be
possible to identify the missing voucher . At present, there is no
possibility to mark the omission of vouchers in the LOT PDF format. The
man power is wasting to trace the account number of vouchers which is not
ordered in proper serial order of Trans ID wise and scrolling the LOT in
the system.
- Most of the SBCO systems are having
with poor configuration of hardware and Windows old software instead of
Windows7.
Hence,
the following are suggested to reconsider the earlier instructions regarding
LOT checking in view of the under mentioned genuine reasons.
- The check box has to be provided in
the LOT format, so that the LOT has to be generated in EXCEL format and
then only it is possible to make mark identification as provided in
Sanchay Post. Then only, it is possible to identify the omissions of
vouchers.
- The technical reason is not known for the long time duration to
generate the LOT , sometimes this attempt becomes failure which is wasting
the man power of SBCO staff. Hence, necessary action has to be taken to
generate the LOT quickly.
- Our Union understood the Department
decision to make the Unit as paperless office, so that the LOT
preservation has not been included in the list of preservation of records.
Until the above provision, the sub-office and HO may please be directed to
send a hard copy of LOT for checking in
temporary manner.
- And also, the CBS offices may be directed to generate the PDF
files of LOT and the same may be forwarded to the SBCO branch Email ID.
- All the Head of Circles may please be
directed to supply the new systems with latest configurations and also a
laser printer.
Necessary instructions may please be
issued in this regard as early as possible to avoid arrears in the voucher
checking work.
[R.K.TANDON, PRESIDENT]
Copy of CHQ Lr.No: AISBCEU/SBCO Voucher Checking - Suggestions /01-2016
Dated at Mumbai the 10.02.2016 addressed to Director, CBS Sri.Sachin Kishore,
Dak Bhawan, New Delhi-110001
Sub : Suggestions
regarding SBCO voucher checking
after CBS implementation -Reg.
Ref : 1. SB Order No.14/2015 dated
at ND-1 the
19.10.2015.
2. CHQ Lr.No: AISBCEU/Roll of
SBCO-SB order: 14-2015-Suggestions /20-2015
Dated 29.10.2015
Our Union welcomes the CBS implementation
in our Department to fulfill the customers of our Postal Savings Bank with the
introduction of ATM card and it is being implemented almost in all Head Offices
and major LSG/HSG/sub Post offices successfully. In this regard, our Union had
already given suggestions to make some modification of the SB Order No: 14/2015
under reference above on 29.10.2015 and also this matter was discussed by our
Union with Director (CBS) to reconsider the earlier order. But, till date no
modifications have been issued. Hence, once again Our Union has taken up this
matter with administration to reconsider the procedures regarding voucher
checking. The following checks are prescribed for voucher checking in the SV
Order No: 14/2015 dated 19.10.2015.
3.
Overview of Proposed work of SBCO
|
SL
|
PRESENT
NATURE OF WORK
|
After
implementation of CBS
|
Postal
Manual of SB Control
|
|
7
|
General check
of vouchers & checking of vouchers
|
Will remain
continued as at present
|
Rule – 11 &
15
|
|
|
|
|
|
|
|
5.2.2 SBCO PA
On receipt of Voucher Bundle and
Consolidation, SBCO will login to MIS server and view LOT of the concerned
office from Finacle Application and execute following checks:-
(i) The entries in the
vouchers are complete and there are no suspicious erasures and alterations.
(ii) The date stamp of the office
has been affixed on the voucher.
(iii) The application for withdrawal
bears the signature of the depositor.
(iv)
The warrant of payment bears the signature of
the Postmaster in token of having authorized the payment.
(v)
There is acquaintance of the depositor or
his messenger on the warrant of payment in token of having received the amount.
(vi) The identification of the
depositor, wherever taken, is in proper form.
(vii) In the case of illiterate depositor,
the thumb impression has been attested on both the sides of the voucher.
(viii) Whether the amount of
deposit/withdrawal/Interest/Default Fee/Rebate etc. as shown in the Pay-in-Slip
and Withdrawal Form/Cheque/Account Closure Form by the post office and
the depositor agrees with that in the List Of Transactions (viewed from Finacle
MIS server). Date shown on the voucher and value date shown in LOT is same and
if there is a difference in both, it is supported by proper error extract or
approval of competent authority (except in case of clearing entries). If there
is any difference, full transaction should be checked in Finacle through HTI
and objection should be raised if required. While sending copy of the objection
to Postmaster of HPO, print out of LOT/Screen Shot of HTI should be taken and
attached.
(ix) That
in case of withdrawal exceeding Rs. 5000/- the signature of the depositor on
the withdrawal form has been attested by two postal officials except in
Single Handed Offices (list of Single Handed offices to be taken from the
Divisional Head by In charge SBCO).
(x) In case of transactions by
cheque, the rules relating to cheques have been observed. In case of CTS clearing,
image of the cheque should be treated equivalent to the hard copy of the
cheques.
(xi) The vouchers do not bear any
erasure or over-writing.
The Department has implemented the CBS to simplify the working
procedures by avoiding duplication of work and make the Unit with paperless
office. The existing procedure mentioned in the POSB Vol IV Is simply
reproduced in the revised roll of SBCO. The procedure which is followed in the
Nationalized Banks for CBS operations, the same must be implemented in our
Department.
In
the SB Order No: 14/2015 Dated: 19.10.2015, it is clearly mentioned that under
Para 2. (ix) Noting of DLT and BAT on the vouchers will be discontinued. This decision has been taken in view of the
data security in the CBS environment which is one of the important factor in
addition to anywhere/any time banking. The similar instruction is issued to
avoid the duplication of work in SB branch
and also since the data security is provided in the Server and there is
no possibility of data correction by anybody. Then, it is not known why the
SBCO branch is directed to attend voucher checking. In the Nationalized
banks, only two level checking is being followed by the counter clerk and
Supervisory check. Thereafter, during audit inspection, only random check is
being followed.
But,
in our Department, in addition to general checking, the voucher checking work
is also prescribed as per Rule 11 & 15 of the POSB control procedure of Vol
IV which is one of the duplication works to SBCO branch. Practically, it is not
possible to attend the voucher working as per Rule 11 with 20 % withdrawal and
4% of deposits with all closures. The consumption of work load will be
increased for which it is covered for all schemes and categories. Again, the
SBCO branch becomes an arrear Unit likewise of the existing procedure followed
for ledger agreement.
Hence, it is kindly requested to apply the procedures which is being followed
in the CBS Units of Nationalized banks and
the following are suggested to reconsider the earlier instructions
regarding voucher checking in view of the under mentioned genuine reasons.
- Every SBCO is having minimum staff
strength with one or two PAs and also, as per the directions of
Directorate, the surplus PA of SOSB branch is not yet diverted to SBCOS in
most of the Circles/Regions.
- As per the Recommendations of the Group of SBCO Officials
constituted for devising new role of SBCO in CBS environment for SBCO
Staff, the following voucher checking work may be considered
a. Vouchers
where account number or amount differs in voucher and LOT.
b. Where
there is any manual correction either on the voucher or in the LOT.
c. All
closures for all categories for the first six months to ascertain the
accurate calculation of software. After that, it may be withdrawn.
- The voucher checking Register may be maintained for the above
mentioned checks only.
- The Supervisor will do the 5% test check of the above vouchers.
Necessary instructions may please be
issued in this regard as early as possible to avoid arrears in the voucher
checking work. [R.K.TANDON,
PRESIDENT]
Copy of CHQ Lr.No: AISBCEU/SBCO AUDIT
STATUS - Suggestions /03-2016 Dated at Mumbai the 10.02.2016
addressed to Director, CBS Sri.Sachin
Kishore, Dak Bhawan, New Delhi-110001
Sub : Request to maintain the audit status in SBCO
branch in CBS environment-reg.
Ref : 1. SB Order No.14/2015 dated
at ND-1 the
19.10.2015.
2. CHQ Lr.No: AISBCEU/Roll of
SBCO-SB order: 14-2015-Suggestions /20-2015 Dated 29.10.2015
Our Union welcomes the CBS implementation
in our Department to fulfill the customers of our Postal Savings Bank with the
introduction of ATM card and it is being implemented almost in all Head Offices
and major LSG/HSG offices successfully. In this regard, our Union has given
instructions all our members to extend the maximum co-operation with
administration to make it success.
Our Union
wishes to bring your kind notice about our nature of duties as Post Audit work
for which it is originated from A.G, P & T audit. The Savings Bank
Control Organization has been set up in each Head Post Office to
maintain control accounts of Savings bank and carry out day-today checks of the
work done by the SB Branch. The Organization has a very important role in
respect of Savings Bank operations. Unless the performance of this Organization
is efficient, the working of Savings Bank Branch will suffer and frauds may be
facilitated.
Unfortunately, in the SB Order: 14/2015, the
SBCO staff is directed to attend the following primary work of SB branch.
1. Receipt of
vouchers /Consolidation from sub office for each scheme from sub account branch
– Actually it is related to SOSB branch vide Rule POSB Manual Vol-I Para.48.
2. Preparation
of Consolidation by SBCO staff - Actually it is related to SOSB branch vide
Rule POSB Manual Vol-I Para.48. The preparation of consolidation work took long
time process and one PA is not sufficient for this work. Most of the Units
having staff strength with one or two PAs only. If the 50% of staff strength
will be deployed for the preparation of consolidation work, then how it is
possible to attend the remaining work of SBCO branch including voucher checking
etc.
3. Regarding
Objection settlement, it is clearly directed the SBCO staff that this branch
has to maintain OM Registers and copy of the OM has to be send to the
Postmaster and in case of pending more than 30 days, it should be brought to
the notice of Divisional Head. But, instead of following the above
instructions, the SBCO officials are directed by the Divisional Heads to visit
sub-office to settle the OMs and the entire settlement work responsibility is
put with SBCO staff. i.e. the SBCO branch has to audit the SB work by raising
objections for irregularities and the same SBCO audit staff has to take action
to settle the OMs. It is against the concept of audit wing. Necessary instructions may please be issued to all Heads of Circles
not to engage the SBCO staff for OM settlement at sub offices.
The
Department has decided to wind up the SOSB branches in all Head Offices. If so,
one of the General line PA may be designated to attend the above kind of work
under the control of APM[SB] of Head Office to receive the documents from
sub-account branch and preparation of consolidation.
The
SBCO staff should not be directed to attend the primary work of SB branches,
since they are identified for the post audit work i.e. secondary work of SB
branches. If an audit wing is directed to attend the primary work, and later on
the same audit wing is directed to attend its earlier work, there is no meaning
of audit function. If the similar condition will be continued, it is better to
wind up the SBCO branch and merge with general line.
Once again, I request your good office to
treat our cadre with assignment of audit nature of duties only and not with
primary work of SB branches. [R.K.TANDON,
PRESIDENT]
[SD: P.A.MHATHRE, GENERAL
SECRETARY]
